Parent Handbook

Daily Hours

Monday – Friday




Discovery Preschool and Child Care welcomes all children regardless of race, color, religion, nationality or background.  Children are accepted on a first come, first serve basis, and we maintain a waiting list for those age groups that are full.  We cooperate fully with all federal, state and local regulations.  We accept children starting at 6 weeks of age though age 5. 


We require the following for registration: 

          Enrollment form 

          Release Authorization form

          Medical History – Emergency Information form

          Kentucky Immunization form

          Parent Handbook Acknowledgement form

          Copy of Medical Insurance card

          Registration fee of $50.00 (non-refundable)

*  Please provide a full extra set of clothing with all items labeled in a large plastic bag.

*  Diapers, wipes, baby food, bottles and formula must be provided by families.



Your child’s security is our primary concern.  Parents must sign children in and out of the center on our daily attendance form at the front desk every day.  Parents must then escort children to a classroom where a teacher can receive them.  We can only release a child to an adult who is 18 years of age or older who is listed on the authorization form signed by the parent.  Please keep authorization forms updated.  We may ask for identification before releasing a child to an adult unknown to our staff who is listed on your authorization release form.



Tuition can be paid weekly or monthly. 

Please place payments in the mailbox beside the daily sign-in log.

Tuition is due in advance at the beginning of each week on Monday morning. 

Payment will be considered late on Tuesday afternoon.


A late fee of $25.00 will be charged for all late payments. 

A $30.00 service fee will be charged for all returned checks. 

A $10.00 late fee will be charged if a child is picked up after 6:00pm. 

All fees must remain current. If two or more checks are returned, all future payments must be in cash or money orders. 

There are no refunds for absences. 

Tuition and fees are subject to change with written notice. 

Children may not attend childcare when fees are past due. 

Infants – Waddlers $220.00 per week
Toddlers $200.00 per week
2 Year Olds $200.00 per week
Preschool (3’s, 4’s, 5’s) $185.00 per week
($200 until fully
potty trained)

Sibling Discounts: $10.00 per week for two children
$15.00 per week for 3 or more children
Registration Fee: $50.00



We will take the children outside to play every day that we possibly can, so please dress your children appropriately.  Please label all clothing that comes to the center.  Additionally, please bring a full set of extra clothing, labeled in a zip lock bag for each child.  Infants will need several complete sets of clothing. 



We provide healthy and well-balanced meals and snacks to those children eating table food.  There will be no more than 3 hours between meals/snacks.  Weekly menus will be posted.  The Director’s approval is required for any outside food to be brought to the center for older children.


Parents must provide baby food, bottles (with a plastic cover) and formula for younger children.  Formula and bottles must be prepared by parents.  All baby food and bottles must be clearly labeled with the child’s name, and they must be properly sealed


Please let us know about any food allergies your child has.


Parent Participation

Parents are always welcome visitors in our busy classrooms.  We welcome involvement and participation.  Please let us know if you would like to share a special hobby or craft with a classroom.



Birthdays are a special day in a child’s life, and we want to recognize them in a special way.  Please make arrangements with your child’s teacher if you want to bring in a game or activity.  You may send a special treat for the class, but it must be store bought in a sealed container due to health regulations.  We encourage parents to join the class if possible.



We must have a completed registration form for each child on file which lists the medical history and provides emergency treatment authorization.  All children are required to have a current immunization certificate on file within 30 days of enrollment.  We are required by law to have a current Kentucky Immunization Certificate. 


If your child has a fever, diarrhea, vomiting, eye drainage, or other apparent illness, please do not bring him or her to the center. If your child becomes ill during the day or has a fever of 100 degrees or more, we will contact parents to pick up the child early.  Please keep children at home until they have been symptom free and fever free for 24 hours. Illness decisions will be managed by our Director.


Please notify the center if a member of your family contracts a communicable disease:



Incubation Period

Return to Program

Chicken Pox

7-21 days

When all pox marks are scabbed over.

German Measles

14-28 days

One day after rash completely disappears.

Pink Eye


When eyes are free from discharge.


2-5 days

When child is under doctor’s care.

Head Lice


When child has a doctor’s note stating that he or she is nit free.



Play time is a vital part of the development and growth of children.  We play outside every day that weather permits.  We do not play outside if it is too hot, too cold, wet or if the pollution index is too high.  Please let us know if you do not want your child to play outside.



Medication can be given to children while in our care when the following steps are followed: 

          A medical form must be completed and signed by the parent each day medication is required.  The form must include the name of the child, name of the medication, the dosage amount, the times to administer and the parent’s signature.  Daily written permission is required.  Please note any side effects, special instructions, purpose of the medication and the name and phone number of the prescribing doctor.

          The medication and medical form must be received by a staff member each morning.

          If the medication is a prescription, it must be in its original container and list the child’s name on the label.

          If it is an over the counter medication, it must be in the original container  

          The expiration date must be valid.

          All medication must be taken home daily. 


Potty Training

Parents are responsible for providing diapers, wipes and ointments daily until children are potty trained.  When children are ready to begin potty training, we will coordinate efforts with parents.


Rest Time

Please feel free to discuss your child’s nap schedule with his or her teacher.  The entire center has a quiet time/nap time between 12:00pm-2:00pm.  The length of the rest period will vary depending on the age group.  Rest mats and cots with sheets are provided


If you need to pick up your child during rest time, please advise the teacher in advance when possible.



Our goal is to teach and encourage appropriate behavior and self discipline We use positive reinforcement, re-direction of attention and time out as our primary forms of discipline.  Children are made aware of expectations through the consistent use of clearly defined limits, and we strive to help children solve their own problems. 


Physical punishment or harsh verbal discipline is not allowed by staff or parents on the child care property.  We will communicate with parents if additional reinforcement is needed from home.



We consider communication an essential component of child development.  We want to partner with families to encourage maximum growth in all areas of your child’s development.  Please communicate with your child’s teacher on a regular basis. 


We can schedule a conference to discuss any items or concerns.  Please be careful what you discuss in front of the children. 



Please leave personal belongings and toys at home, including electronic games and listening devices.  We can not be responsible for personal items brought from home.   Items from home could be damaged or lost, and they may promote conflict among the children.  Please be supportive if a staff member removes an item from a child until the end of the day.



We will take photographs of the children for art projects, our website and wall displays.  Pictures will be sent home with the children.  Please let us know if you do not want your child’s picture taken at the center. 



Field Trips

We may periodically enhance our development program with special visitors or field trips.  We will notify our families in advance of a planned field trip with a note and permission slip requiring a parent’s signature.  A signed permission slip must be returned for children to participate.  Some trips may have an additional fee.



Children who have been enrolled in our program for one year or more will be given one week of vacation per year.  The child can skip one full week (Monday – Friday) in our program and not pay for the week.  If a vacation is not used within a 12 month period, it will be lost. 



We will be closed on the following holidays: 

          New Years Eve                                           –  Thanksgiving Day

          New Years Day                                          –  Friday after Thanksgiving

          Memorial Day                                                        –  Christmas Eve

          4th of July                                                        –  Christmas Day

          Labor Day            


If one of the above holidays falls on a Saturday or Sunday, the holiday will be observed on a Friday or Monday as determined by the Director.  Weekly tuition rates remain the same during weeks with a holiday.


Inclement Weather

Our center will try to remain open on days with inclement weather; however, if we do find it necessary to close, it will be reported on



Each child is required to have a current immunization certificate on file in our office within 30 days of enrollment.  Updated certificates should be provided to the center as children receive future immunizations.


Emergency Care

Many of our staff members are trained in CPR and First Aid, and we are careful to ensure the safety of our children.  If, however, emergency care is needed, your child will be given first aid, we will call EMS if emergency care is needed, and then we will call parents.  Please be sure to keep emergency phone numbers for your family updated in our files This includes your contact information, your physician’s name and your hospital preference.  The child’s family health insurance will be provided for any necessary medical treatment for an accident or emergency while your child is in our care. 


Emergency Procedures

We will practice emergency drills on a monthly or quarterly basis as required by the state.  We will have a fire drill each month to familiarize the children and staff of proper exit procedures.  We will have tornado and earthquake drills quarterly. 


In the event of a complete evacuation of the center and the surrounding area, we will take the children to Westport Baptist Preschool located at the corner of Hurstbourne and Westport Road, the children may be picked up there. We will broadcast any movement such as this via our Reach Alert Program.


–  In the case of a tornado, children will be moved to an inside wall, and children will assume the tornado position (seated on the ground, head tucked in, arms around head). 

–  In the case of an earthquake, children will move away from windows and sit under tables.  We will move outside and away from and building structures as soon as possible.  –  In the case of fire, children will exit the building in an organized manner.  Staff will take the roll book outside to keep track of the children.  We will remain outside until the building has been cleared for reentry. 

–  If there is a man made disaster that requires evacuation of the building, we will keep children outside until parents have picked them up.


Policy for Custody Disputes

Children can only be released to parents, who have signed the Enrollment Form, and adults listed on the Release Authorization form.  In the event of a custody dispute, we must rely on legal documentation and information provided by the enrolling parent. 



We require a two week written notice of a child’s permanent withdrawal from the center. 


Right of Dismissal

Discovery Preschool and Childcare reserves the right to remove a child from our program if the child, parent or guardian is unable to adjust and function within our program or comply to our policies.  The child will be dismissed with two weeks notice.  In extreme circumstances, immediate dismissal will be given at the discretion of the director. 



Please feel free to contact our center with any questions.  Your child’s care is our primary concern. 


Staff-to-Child ratios required by the state of Kentucky


Age of Children


(1-11 months)

1 staff for 5 children

(12-24 months)

1 staff for 6 children

2-3 years

1 staff for 10 children

3-4 years

1 staff for 12 children

4-5 years

1 staff for 14 children

5-12 years

1 staff for 15 children



Discovery Preschool and Childcare is licensed by the Cabinet for Health and Family Services.  The center has also been inspected and approved by the Jefferson County Health Department and the State Fire Marshal’s Office.  We are currently licensed for 117 children.



The child care industry is closely regulated by government agencies.  Kentucky law requires all child care employees to have a criminal background check and a child abuse/neglect background check before being hired.


We are required by law to report any suspected abuse or neglect of the children in our care.  The director and staff are directly responsible for reporting the suspected abuse and/or neglect of any child enrolled at Discovery Preschool and Childcare.  The director will aid staff who suspect abuse or neglect of a child.  The state of Kentucky requires that “we report whenever we suspect abuse of neglect.”  We are required to report it to the proper authorities.


Rights of Children and Parents

Pursuant to KRS 199.898


1.       All children receiving child care services in a daycare center licensed pursuant to KRS 199.896 or from a provider or program receiving public funds shall have the following rights:

a.       The rights to be free from physical or mental abuse:

b.      The right not to be subjected to abusive language or abusive punishment: 

c.       The right to be in the care of adults who shall meet their health, safety and developmental needs.


2.       Parents, custodians, or guardians of these children specified in subsection (1) of this section shall have the following rights.

a.       The right to have access to their children at all times the child is in the care and access to the provider caring for their children during normal hours of provider operation and whenever the children are in the care of the provider;

b.      The right to be provided with information about childcare regulatory standards and how to file a complaint;

c.       The right to file a complaint against a childcare provider without any retribution against the parent, custodian, guardian or child;

d.      The right to review and discuss with the provider any state reports and deficiencies revealed by such reports.


3.       The childcare provider who is licensed pursuant to KRS 199.3896 or certified pursuant to KRS 199.8982 shall post these rights in a prominent place and shall provide a copy of these rights at the time of the child’s enrollment in the program.


Effective 7-15-1998


Division of Regulated Child Care, 275 East Main Street, 6E-B, Frankfort, KY  40601